Company Overview:

At TechX, we are pioneers in delivering cutting-edge solutions that empower businesses to thrive in today’s digital landscape. With a strong focus on Cloud Transformation (AWS), Data Modernization, and Generative AI, we bring unparalleled expertise to drive innovation, efficiency, and growth for our clients.

We specialize in banking and financial services, retail, manufacturing, and transportation, delivering impactful solutions that address industry-specific challenges and significant market shifts.

Together, we’ll build a future where innovation knows no limits.

Job Overview:

The HR Admin Officer supports HR administration, office operations, employee services, and program logistics at the Da Nang office. This role plays an important part in ensuring smooth day-to-day operations across HR, finance, sales, training, and office administration functions.

The position requires a highly organized, proactive, and detail-oriented person who can coordinate with multiple stakeholders, manage priorities, and maintain a professional working environment.

1. HR Administration & Employee Support

• Support the HR team with administrative tasks such as payroll processing, compensation administration, HR documentation, and employee records.

• Maintain and update employee files, contracts, leave records, and other HR-related documents.

• Assist the recruitment team in preparing and coordinating the onboarding process for new employees, including document collection, workstation setup, and orientation logistics.

• Handle employee exit procedures, including final settlements, asset return, exit documentation, and required paperwork.

• Provide general HR support to employees and act as a point of contact for administrative matters.

2. Office Administration & Daily Operations

• Handle daily administration requests across functions, including HR, finance, sales, and other business teams.

• Ensure office readiness, including workspace arrangement, meeting room setup, cleanliness, facilities, and overall working environment.

• Monitor and maintain office infrastructure, including electricity, water, internet, air conditioning, parking areas, office security, and other utilities.

• Manage office supplies, equipment, and procurement activities to ensure sufficient resources for daily operations.

• Maintain office inventory, asset records, and tracking systems for office equipment, furniture, laptops, vehicles, and other company assets.

• Conduct regular office checks and prepare monthly reports on office expenses, supplies, and cost optimization opportunities.

• Coordinate invoices, payments, reimbursements, and basic finance follow-ups with vendors and internal stakeholders.

• Act as the main point of contact for external vendors, suppliers, building management, maintenance services, and other office-related partners.

3. Training, Program & Logistics Support

• Support the planning and execution of training sessions, workshops, internal events, and company activities.

• Coordinate logistics for training activities, including venue booking, materials, schedules, attendance tracking, and equipment setup.

• Prepare documents, materials, and presentation resources for training sessions and program activities.

• Assist with student check-in, participant coordination, and event logistics when required.

• Support the smooth operation of internship programs, learning activities, and other company initiatives.

4. Cross-Functional Coordination

• Work closely with the Program Lead to prioritize tasks and ensure smooth office operations.

• Coordinate with HR, Finance, Marketing, and Sales teams when support is needed.

• Support employee engagement activities such as team outings, office celebrations, social gatherings, and internal communication initiatives.

• Collaborate with the Head Office and other company locations to ensure alignment in processes and administrative standards.

• Bachelor’s degree in Human Resources, Business Administration, Law, Office Administration, or a related field.

• 2–3 years of experience in HR, administration, office operations, or a related role.

• Good understanding of HR processes, labour administration, office management, and basic finance coordination.

• Strong organizational skills with the ability to manage multiple tasks and priorities.

• Excellent communication and coordination skills.

• Strong attention to detail and a proactive working style.

• Ability to work independently while collaborating effectively with different teams.

• Proficient in Microsoft Office applications, especially Word, Excel, and PowerPoint.

• English communication skills are a plus.

• Experience with HR systems, AI tools, automation tools, or process optimization is an advantage.

• Innovative Environment: A dynamic and collaborative work environment where innovation is encouraged.

• Professional Growth: Opportunities for professional growth and development through continuous learning and exposure to cutting-edge technologies.

• Competitive Package: Competitive salary and benefits package

• Impactful Work: The chance to work on cutting-edge projects with industry-leading clients, making a tangible impact on their business success.

Apply now!

Due to the high volume of applicants, only shortlisted candidates will be contacted. We apologize for this inconvenience!